HIVK03431U Records management, Elective module

Volume 2017/2018

Creation and management of records are integral to any organizations activities, processes and systems. Records enable organization to capitalize on the value on their information resources, as business, legal or knowledge assets and to contribute to the preservation of the collective memory, in response to the challenges in the global and digital environment.

The course in records management is based on organizations need for control and management of business-critical records (information, data or documentation) in a lifecycle perspective including IT, medias and formats. The course covers drivers for records management, legal requirements and business needs to records retention and technology, risk analysis, process analysis, performance evaluation in the digital as well as the analog environment. The records management theory is developing rapidly facing the digital reality and has its roots in archival theory, digital preservation, organizational theory, strategy, information security, law and information management.

All topics will be highlighted using relevant theories, international standards and supported by case analysis. The course is divided into five sessions:

Session 1: Introduction to Records Management, business drivers and the ISO 30300-series

Session 2: Lifecycle perspective for records, IT-systems and technology

Session 3: Records Management governance and organizational context

Session 4: Analysis of risks and business processes including prioritizing and classification of records  

Session 5: Quality assurance, auditing, evaluation and continuous improvement of records management programs.

Learning Outcome

Competence objectives for the module

The objective of the module is to provide the student with

knowledge and understanding of:

  • A specific subject within library and information science.
  • Relevant theories and methods related to the module's theme.


skills in:

  • Identifying and outlining academic issues within library and information science and make these the object of independent analysis.
  • Reflecting critically on theoretical and methodological choices in relation to an academic issue.
  • Expanding on and putting a chosen subject field within library and information science into perspective.


competences in:

  • Applying relevant theories and methods to a subject within library and information science.
  • Communicating a scientifically studied issue


Academic objectives

The examinee is able to

  • Delimit and deal with and issue within library and information science.
  • Give an account of central theories of relevance to the chosen subject independently and at a level that reflects in-depth knowledge and understanding of the subject's scientific methods.
  • Consider own theoretical and methodological choices critically.
  • Communicate a scientifically studied issue.

Examples of literature that will be used in the course:

  • Franks, PC (2013) Records and Information Management. London, Facet
  • ISO 30300:2011 Information and documentation - Management systems for records — Requirements
  • Kahn, R.A. & Barclay T.B., (2009) Information nation -Seven Keys to Information 2ed. Indianapolis, (IN), Wiley
  • Smallwood, R.F. (2014) Information Governance : Concepts, Strategies, and Best Practices. Wiley


Class lectures, guest lectures, class discussions, group work, student presentations and individual work.
  • Category
  • Hours
  • Class Instruction
  • 22,5
  • Exam
  • 15
  • Exam Preparation
  • 167,9
  • Total
  • 205,4
Continuous feedback during the course of the semester
7,5 ECTS
Type of assessment
Course participation
Examination language: English
Course participation under invigilation
Active participation implies presence in min. 80% of the lectures and fulfillment of the requirements for the course in form of presentations and papers during the course.
Marking scale
passed/not passed
Censorship form
No external censorship
Exam period

Winter exam 2017


Written take-home assignment, set subject. February 2018. Extent 8-10 standard pages. The students have five days to complete the assignment.